Privacy Policy

Last Updated: 26 July 2025

1. Who We Are

DentaCFO – Legal Document

DentaCFO is a trading name of Greenarch Systems Ltd (“we”, “our”, “us”), registered in England & Wales

(Company No: 15979706, incorporated on 25 September 2024).

Our registered office address is: 1a City Gate, 185 Dyke Road, Hove, England, BN3 1TL.

We provide financial intelligence software solutions for dental practices.

This Privacy Policy explains how we collect, use, and protect your personal data when you use our website or

platform.

2. What Data We Collect

We may collect:

– Personal information: Name, email address, phone number, practice details, and billing information.

– Practice data: Financial and operational data from your PMS (e.g., Dentally, Xero).

– Usage data: IP address, browser type, and interaction data for analytics.

– Cookies: For performance tracking and improving user experience (see our Cookie Policy).

3. How We Use Your Data

We process data to:

– Deliver and improve our services.

– Provide customer support and respond to enquiries.

– Send updates, newsletters, or product information (if opted-in).

– Meet legal and regulatory obligations.

4. Legal Basis for Processing

We process your personal data based on:

– Contractual necessity: To provide our services.

– Legitimate interest: To improve our platform and protect against fraud.

– Consent: For marketing communications and certain cookies.

5. Sharing Your Data

We do not sell your data. We may share data with:

– Trusted service providers (e.g., hosting, payment gateways).

– Legal authorities if required by law.

6. Data Retention

We keep your data only as long as necessary to fulfil the purposes outlined in this policy or as required by

law.

7. Your Rights (UK GDPR)

You have the right to:

– Access, correct, or delete your personal data.

– Object to processing or request data portability.

– Withdraw consent at any time.

To exercise your rights, contact info@dentacfo.com or call +44 7874 439388.

8. Data Security

We use encryption, firewalls, and secure servers to protect your data from unauthorised access.

9. International Transfers

If data is transferred outside the UK, we ensure adequate safeguards (e.g., UK Standard Contractual

Clauses).

10. Contact Us

For questions about this Privacy Policy, email: info@dentacfo.com or call +44 7874 439388, or write to:

Greenarch Systems Ltd, 1a City Gate, 185 Dyke Road, Hove, England, BN3 1TL.